In the Loop: Fall 2019
As I hand over the President's gavel to Kelly Minta, incoming Chapter President, I think about what an honor and privilege it has been to be President of the ARMA Chicago Chapter! It was a lot of risk to take since we no longer have an administrative assistant, and a lot of work to be done. However, there was also a lot of reward and we had a very successful year, even though all the Chapters are experiencing a reduction in their membership. Highlights of the year:
- From a budget standpoint, we have saved a tremendous amount of costs by hosting most of our events at member venues. With that, it is our hope that we can continue to improve our educational programs overall for the 2019-2020 Chapter year!
- We had 12 interesting programs planned either by our Education committee or other board members, with over 250 attendees in total. On average, we had 21 people at each event (not including Spring Seminar, see next bullet point). Part 6 of the CRM certification workshop was offered, and as a result, we now have several new members who are now officially CRMs!
- The Spring Seminar was held at the Marriott Downtown Mag Mile with over 95 attendees, 6 speakers and it was held in conjunction with MER Conference. Below are some of the positive comments we have received to date:
- “A great venue and I really enjoyed the key note speaker!”
- “We hope you repeat the event next year!”
- “Even though I’m not a Chicago Chapter member, it made a lot of sense for me to easily add ARMA Chicago Spring Seminar to my schedule for a great price!”
- The Scholarship Committee was able to support 4 attendees for the Spring Seminar.
- From the webmaster, we are glad to report that over the last year, we have posted 9 new job postings and look to continue these efforts as always.
- In direct response to your survey responses, we are keeping our newsletter “In the Loop” and will be publishing it 3 times a year!
- We had significant new participation in chapter leadership as we welcomed in Kelly Minta as Vice President, Esther Diamond as Community Service Committee Chair, and Dominic Zucchero as Vendor/Business Partnership Committee Chair. We also began the official Communications Committee, to start focusing on consistent messaging to all our members via all forms of media, including email, social media, etc.
- We welcomed in a new community service organization, Sit Stay Read. This group has been very excited about ARMA Chicago’s support. See further in this issue for a recap from Esther Diamond our committee chair.
If you asked me the question, “What is the single word that most describes this past last year?”, I would answer “COLLABORATION!” Some examples are; working with different members to host events at various locations, working with the teams at MER Conference for Spring Seminar and participating with the Great Lakes Regional team to see how we can share resources and ideas. We have collaborated all year! As a direct result, I have met and talked with so many different people - some are regulars at chapter meetings, others who I would not have had the opportunity to meet had we not worked with MER Conference for the Spring Seminar, and still others at Anaheim, CA for ARMA Live. In talking with so many people, I realized that our chapter truly does offer something for everyone!
Last, but not least, a show of gratitude. I’d like to extend a big Thank You to our board members, committee chairs, and fellow members for all the hard work! Most importantly, I want to individually thank Scott Torkelson, our out-going Treasurer, his tenacity, humor and efforts have been outstanding as he met with many challenges and succeeded on many fronts! Also, many thanks to our Business Partners who helped make all this possible through their continued support of ARMA Chicago. And thanks to everyone who attended our events, and I look forward to seeing you through the next year!
This year the Chapter selected Sit Stay Read to be the beneficiary of our Community Service efforts. The mission of Sit Stay Read is to advance children’s literacy skills using an engaging curriculum, certified dogs, and dedicated volunteers.
They provide year-round programming for students in kindergarten through third grade in select Chicago Public Schools where, on average, 88% of students come from low-income households and 70% of students score below the national average in reading.
In addition to giving students a fun, positive association with reading and writing, Certified Reading Assistance dogs also help students feel more comfortable, less stressed, and better able to focus on their work. During 2018, 88 dogs visited 86 classrooms in 17 CPS schools and spent 718 hours inspiring thousands of young readers. They’re not only great listeners – the dogs also develop a bond with students, often being featured in stories or book dedications written by the students.
All of this is accomplished at no cost to the schools or parents. Due to the generosity of donors like ARMA Chicago, last school year 2,694 students in public schools and community centers received critical literacy support from Sit Stay Read volunteers and unlimited love from the canines!
In our fiscal year 2018-2019 ARMA Chicago raised a total of $776 for Sit Stay Read through 50/50 raffles at monthly meetings and special prize raffles at the Spring Seminar and the Chapter Awards Dinner. In addition, our Chapter donated books and school supplies during our Holiday Book Drive and participated in a Keep Reading Celebration in June where ARMA volunteers interacted with three classes of first grade students and some of their Dog Teams at the National Teacher’s Academy. We helped distribute a Summer Reading Fun Pack (including school supplies and six new books!) to each student to encourage them to keep reading over the summer.
Programming and Education
The Education Committee worked hard to bring a variety of RIM-related programs to the Chicago members this past year. We also held meetings at member offices, with significant savings that can be reinvested in Chapter members professional development. Recap of 2018/2019 topics:
September, 2018: iManage Governance Suite iManage Records Manager (iRM), Threat Manager, and Security Policy Manager. Hosted at McDermott Will & Emery.
October, 2018: The DOGMA of Content Management - Alan Weintraub with DocAuthority. Hosted at PwC.
November, 2018: Managing Conflict in the Workplace. The return to our “traditional” location of the East Bank Club where participants were treated to a Thanksgiving meal. Presenters Robert and Terri Bogue took the audience through a fun series of exercises.
December, 2018: Information Governance: Leading the Way in Wildlife Conservation. Adrienne Horrigan, MLIS, CRA, the Manager of Animal Records and Permits for the Lincoln Park Zoo presented on the Zoo’s conservation and science programs, one of the largest in the country. Zoo scientists combine expertise in a range of disciplines to identify threats to zoo and wild populations and develop strategies to ensure their continued existence. Hosted at McDermott Will & Emery.
January, 2019: Creating a Data Map - Laurie Fischer Hosted at McDermott Will & Emery.
February, 2019: Everyone is a CISO: Ready Player One Eileen Whitaker of Traveling Coaches presented an interactive challenge to tackle a number of security obstacles to determine the security champion at an organization. Hosted at Seyfarth Shaw.
March, 2019: Ignite Your Emotional Intelligence Dr. Judith Wright, Professor of Transformational Coaching and co-founder of at Wright Graduate University for the Realization of Human Potential gave a powerful, interactive presentation on Emotional Intelligence (EI), a key factor in career and relationship success. Hosted at PwC.
Spring Seminar Overview
This year the ARMA Chicago Chapter hosted our annual Spring Seminar in partnership with the Managing Electronic Records (MER) Conference, which is held in Chicago every May. The seminar was hosted at the Chicago Marriott Downtown Magnificent Mile on Wednesday, May 22.
Planning began in the fall of 2018 - Cheryl Banke (2018 – 2019 President) and Kelly Minta (2018 – 2019 Vice President) worked closely with Seth Williams, Chris Glatz, and Mike Salvarezza at the MER to create a program tailored to our members while taking advantage of keynote speakers and resources available at the MER conference.
The joint morning program included a keynote address from Michal Kosinski (PhD., Assistant Professor, Stanford University), who presented a compelling talk about artificial intelligence and privacy; and a panel discussion between Michal Kosinski, Stuart Myles (Associated Press), Hon. Peter Flynn (Circuit Court of Cook County, retired), and Mike Safar (OpenText) moderated by Mark Diamond (Contoural) about the role of information governance professionals in ensuring authentic information.
The lunch and afternoon sessions, available to Spring Seminar attendees only, began with a Q&A with Michal Kosinski where attendees were able to ask in-depth questions expanding on Michal’s keynote presentation. The afternoon was then divided into two tracks. Track 1 featured Ken Withers (Esq., The Sedona Conference) who discussed e-Discovery case law in Chicago and Janice Clatterbuck (Federal Reserve Bank Chief Information Officer, retired) and Lori Ashley (Preservica) who explored a case study on the implementation of a digital preservation solution at the Federal Reserve Bank. Track 2 featured Robert Smallwood (Institute for IG), who taught attendees about the fundamentals of information governance and how to derive value from information, and Jennifer Crawford (Iron Mountain) who discussed applying governance rules to information.
The day concluded with a cocktail hour in the foyer.
The Spring Seminar was made possible by sponsorships from R4 Services (Diamond Sponsor), REB Storage Systems (Silver Sponsor), InOutsource (Speaker Sponsor), Belvedere Consulting (Break Sponsor), Ripcord (Cocktail Hour Sponsor), DocSolid (gift card raffle), and table sponsors: Access, Active Navigation, BMS CAT, Contoural, GRM, IGS, Infolinx, inMailX, Integro, Microfocus, OneTrust, and Sherpa.